webcommsat AbhaNonStopNewsUK 3:22 pm on April 27, 2020
Tags: , , WCEU 2020   

Support for new contributors to marketing

WCEU 2020 logo
WCEU 2020

In the run up to WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. 2020, the Marketing Team will be running support and onboarding sessions.

The event for WordPress contributors at WCEU will take place on Thursday 4 June 2020. Tickets for the contributor event went live today on the WCEU 2020 website.

Onboarding support is a way for newer contributors to discover the open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. WordPress project and its Marketing Team, learn about the tools used and find ways to get involved. The support sessions will include help to:

  • set up SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/., update your profile and join the Make WordPress Marketing channel. Slack is an instant messaging and collaboration tool used by the teams that ‘make’ WordPress
  • create a WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ ID
  • set up the Google username you would like to use for contributing to the project
  • use Google Docs collaboratively

During every Marketing Team weekly meetings there is an opportunity to welcome new contributors and to help them get started. The global Marketing Team meets on Wednesdays at 14:00 UTC in #Slack. Attendees who would like to contribute to the marketing area at WordCamp Europe (WCEU) are also welcome to come along.

Come and meet the Marketing Team sessions

You can join these informal, onboarding support sessions on:

  • Monday 11 May 2020, 19:30 UTC
  • Tuesday 12 May 2020, 15:00 UTC
  • Monday 25 May 2020, 19:30 UTC
  • Tuesday 26 May 2020, 15:00 UTC
  • Wednesday 3 June 2020, 14:00 UTC – usual Marketing Team meeting held on Slack
    • this will focus on any remaining support needed to help WCEU Contributor Day attendees and final preparations. Event attendees will be welcome to join too
  • Wednesday 3 June 2020, 15:00 – 15:30 UTC – online meeting for volunteers/ those supporting marketing team onboarding at WCEU. This will be held on Zoom.

Who can come to these sessions?

These help sessions will be aimed at:

  • WCEU Contributor Day attendees who would like to contribute to the project’s Marketing Team
  • individuals who have recently joined the team – this is not limited to those who will be going to WCEU
  • longer term contributors who would like a refresher on the tools
  • more experienced contributors who want to help others who are new to the team

It will be a great way to come and meet team members.

There will be a sign-up list for each session to help us plan volunteer numbers and the use of video conferencing tools. This will also help us prepare assistance on particular tools.

As with all contributing events, we want to help make the WCEU Contributor Day experience positive and useful. We’re building on the set up we have used for other contributor events and feedback. This blog will be updated as the team has more details.

How do I offer to help with onboarding?

If you are an existing marketing contributor, please do connect with me or in the #marketing channel on Slack. As this year’s WCEU Contributor Day will run for five hours online, we will need to do more support on tools in advance. We’re keen to welcome even more team members to assist with this. You don’t need to be active on current tasks to help with onboarding, just experienced with helping others set up the tools we use.

Useful resources

We will add to this in the coming week.

Discover why contributing to WordPress benefits everyone

Contributor, WordPress Jargon glossary

Updates from the Marketing Team (22 April 2020)

How individuals contributed to the WordPress.org Marketing, WCEU 2019

Why your company should consider contributing to WordPress

#contributor-day #WCEU

#wceu-2020

Maedah Batool 10:42 am on April 28, 2020
Tags: Make WordPress Marketing, OnlineWPMeetup,   

Global Marketing Team Meeting Notes 22 April 2020

Section links

Task updates

Supporting members during the pandemic

Collaboration

Draft agenda for next meeting

Introduction

These summary notes focus on key items and actions from the meeting and to assist with asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion threads and tasks on Trello after the meeting and send your updates. 

We recognize it is a very difficult time for our members and community. We have included more informal, lighthearted items in our meetings coming from our Virtual Coffee Breaks as a way of supporting the community. In addition, we are providing more detailed notes and actions to help members who are working on or would like to participate in tasks. 

The meeting discussions on the Marketing team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. can be found at: https://wordpress.slack.com/archives/C0GKJ7TFA/p1587564032452100

Attended/Participated async

Meeting led by: @yvettesonneveld

Meeting notes and follow-up actions: @maedahbatool, @yvettesonneveld, @webcommsat

Attended: @maedahbatool, @harryjackson1221, @yvettesonneveld, @webcommsat, @timbb, @meher, @darls, @oglekler, @michelleames, @simonasn, @chaion07, @gkibria69, @antialiasfactory, @SatishPatel, @megphillips91, @lmurillom

Task updates

Contributor Events – WCEU 2020 Online Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.

Update provided by @webcommsat

TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. card: https://trello.com/c/1KagUPpT

The WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe team is all geared up working towards conducting the first-ever online Contributor Day for WordCamp Europe. Preparations are in full swing. This online contributor day will take place on 4 June 2020. 

@webcommsat and others have been updating the Trello board ready for WCEU. Please can you update your task to help us move items further or adapt them for use at WCEU. Marketing team members are also preparing onboarding sessions to support newer members. Everyone involved is working hard to help WCEU be another amazing contributor event and we appreciate it. Thank you!

How can you help?

  • Create a screencast: Make a screen capture video with voiceover showing how to join the Make WordPress on Slack. Any personal login details captured would need to be removed. If you individually or in a small group who can volunteer to help on this, please add a note to the Trello card.
    • Actions: @yvettesonneveld to review video made by a Spanish WordCamp for joining the locale Slack and start a draft text which could be used for joining Make Marketing and adapted by others in their own language.
    • @webcommsat with WCEU to share a sheet with Polyglots and other teams to capture any other locales which may have similar screen capture videos for joining i) locale Slack and/or ii) Make WordPress team
    • If you can help with this, contact @webcommsat or @yvettesonneveld 
  • Guide for Google Documents: We need volunteers to work on an added guide for using Google documents specific to Marketing. This would suit members who are used to working collaboratively in Google documents and using features, like comments, replace text etc. In addition, a screen capture video could be an added feature too and this could be done by another person. 
  • Onboarding new contributors: There is going to be a pre-event onboarding session. We need people who have some experience with onboarding new contributors. As it is an online event, we need to try and help contributors in sessions which will be advertised to attendees before the event.

WordPress Online Meetups

Update provided by: @webcommsat 

The ongoing COVID-19 outbreak has meant in-person events in most parts of the globe. This has led to many WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. groups are now meeting online. We’re helping with the ongoing promotion of these events, working alongside the Community Team. Thanks to @nullbyte, @meher, @michelleames, @simonasn and @chaion07 for their ongoing work on this.

@simonasn and others have started work on a survey. We will be working on expanding the marketing and communications questions on this. This will be shared at a future collaboration session in the Marketing meeting. 

How can you help?

  • Please help us share the hashtag #OnlineWPMeetup with your local WordPress Meetup. If you can add the name and link to the Meetup you have shared this with to the Trello card we can add it to our spreadsheet.
  • A number of Meetups which could be suitable for an international audience or follow-up with interview with the organizers will be identified each week and promoted. We are working on a ‘press kit’ type / expanding reach approach so that these promotions can be shared and adapted by team members in their local networks. Please also share the items which will be posted on the Make WordPress LinkedIn.

Update from meetings on this task:

  • Breann McDede will help lead this task
  • @webcommsat and @meher have started the different continent promotions starting in Asia. 

Lazy loading and fasterwp workspace

Trello link: https://trello.com/c/dELGoIP8 

Task Lead: @harryjackson1221

You may know that companies in the WordPress ecosystem often work together. Some businesses recently collaborated on creating a standard as to how resources are excluded from lazy loading. We’re planning to create a content piece describing this.

This task will explain how some companies in the WordPress ecosystem collaborated on creating a standard on how resources are excluded from lazy loading. This feature is hoped to be implemented in coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. soon. They have created a Slack workspace to have better contact and facilitate discussion.

How can you help?

The task deliverables will be outlined as milestones. If you’re interested, contact @harryjackson1221 to find out more about the fasterwp Slack channel which has the relevant communication regarding this task. 

Team support during the pandemic

Virtual Coffee Breaks

Thanks to everyone who came along to the different coffee breaks in the last week. Thank you to those who are facilitating, providing video conferencing software or helped with tech queries and signposting: @webcommsat, @yvettesonneveld, @nullbyte, @michelleames, @megphillips91, @mikerbg, @harryjackson1221, @macgraphic, @JillianSMaxell, @maedahbatool, @timbb.

Lighter things to help the team at this team include a cookery trail and photo montage. We are sharing them in these notes in case they inspire others or in case anyone from other teams would like to take part in these informal, friendly activities at this difficult time.

Check out the schedule and join us for our Virtual Coffee Breaks.

#WPRecipeShare

Update provided by @webcommsat

Trello card: https://trello.com/c/1KagUPpT

A regular topic in the Virtual Coffee Breaks is food, difficulty in obtaining certain ingredients and motivation for cooking. @webcommsat has created a global cooking trail as a fun way to connect people, promote sharing of cultures and wellbeing. If you would like to take part in this during the current restrictions, here’s how:

Share your favorite recipe (with a picture) for others to try. You can join in by:

  • share a photo and recipe of something that you have cooked for others to try. Pick recipes that could be adapted to match food availability or cultural reasons
  • cooking at least one recipe that is shared, adjusting it for your needs, and taking a picture (before you eat it!)
  • use the hashtag #WPRecipeShare in your post

Staying Connected Picture Mosaic

Trello link: https://trello.com/c/KNOyWADa

This is another fun challenge that came out of a Virtual Coffee Break. @michelleames will create ‘walls’ of 16 photos with messages from contributors at or around their work stations. The deadline for the first wall of photos is 30 April 2020.

The original concept was for a wall of pictures to highlight how contributors are still staying connected, reduce the sense of isolation and show that members are continuing to contribute to the global WordPress project. 

How can you help?

  • Create a picture of you at your work  station 
  • Optional: hold up a sign with a key message. More details on the Trello card.
  • Once we have a Marketing example, we will share that with other teams in case they want to join in so that they can  or create a similar ‘wall’.

Collaboration time

The team collaborated on two projects this week:

  1. Online WordPress Meetup
  2. Q&A

Online WordPress Meetups

Brainstorming Questions

  • What do you look for when you are exploring an online WordPress Meetup to attend? What keywords interest you in the text? (View all replies on Slack)
  • What information would help you decide about joining an Online Meetup in another part of the world or different city to where you live (for the duration of the current situation)? (View all replies on Slack)
  • What topics would you suggest work well for Online Meetups where an audience is wider than the immediate locality? (View all replies on Slack)
  • In the survey we are building, we will be asking Meetup organizers what channels they use to market their Online Meetups. Tell us what sources and channels you use to find WordPress Online Meetups that may be of interest to you? Please include any search terms you use. (View all replies on Slack)
  • Have you been to any Online WordPress Meetups that you thought had a good marketing approach that we could share in our guides? (View all replies on Slack)
  • What do you value the most about: WordPress Meetups (in-person) and WordPress Meetups (online)? Please do give any suggestions for benefits of the in-person events which could be carried over to the online events. (View al replies on Slack)

How can you help?

If you are new to the team, we would like to hear your input into the threads for each question. You can contribute to these within 48 hours after the meeting async. If you’ve missed last week’s collaboration time, don’t worry, you can be a part of this next week or contact the person who led it to add your suggestions.

Q&As

A working group is meeting weekly to collaboratively create an article that could help pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party developers with creating helpful FAQ sections and help new WordPress users, linked to WordPress.tv videos. This is linked to other cards we have been asked to support in the Marketing Team. To help more people in the team get involved, a collaboration has been planned. Participants shared suggestions based on the following questions and other team members were encouraged to add their suggestions during the week: Thanks for all the comments and to the working group. If you want to join this working group, please message @timbb. Thanks to @webcommsat for her work on this and the collaborations.

Brainstorming Questions

  • When you are choosing a plugin or theme, are there are particular keywords that you look for to help you know if it is suitable for:
    • you as a beginner to working with WordPress
    • you as an experienced developer

Please choose the option which applies to you. (View replies in the Slack thread)

  • Did your approach to asking support questions change as you became more experienced with plugins? (View replies in the Slack thread)
  • When you find plugins for a particular task on your site,  do you tend to install each one individually and see how it affects your site? Or have another approach? This question is aimed at non-developers. (View replies in the Slack thread)

Actions:

  • Contact @timbb if you would like to help further with this area.
  • If you would like to add further answers to the questions, please let Tim know with the link to the message.

Draft agenda for Wed 29 April 2020, 2pm UTC

  1. Opening
    • Welcome
    • Attendance
    • Quick peek into our daily lives
    • Celebrations
  2. Task updates
    • Contributor events
    • Virtual coffee breaks
    • Online WPMeetup Marketing
  3. Collaboration time
    • tba
  4. New business
  5. Upcoming workgroup meetings

#make-wordpress-marketing

Yvette Sonneveld 8:11 am on April 28, 2020
Tags:   

Virtual Coffee Breaks

April 28th Update: We have added new dates.
Please add the ones you’d like to attend to your calendar right away so that you won’t forget about them!

Come hang out with us virtually. We’re gathering for virtual coffee breaks a few times a week. Join us and:

  • Get to know your co-contributors better
  • Help each other find ways to get through this unprecedented time
  • Exchange tips to work from home more efficiently
  • Just have a good time
WordPress Marketing Team Virtual Coffee Breaks

Virtual Coffee Break Schedule

Virtual Coffee Breaks are informal 30 minute coffee break gatherings for contributors to the Global WordPress Marketing team. For the next week, we have planned the following Virtual Coffee Breaks:

A few minutes before the meeting is planned to start, we’ll post a link to the online meeting room in the Global WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. #marketing channel.

We’re looking forward to hanging out with you! We’ll continue to update this post with new dates every week.

Timi Wahalahti 9:52 am on April 24, 2020
Tags: ,   

X-post: WCEU Online 2020 Contributor Day update: times, registration, platforms and team video introductions

X-post from +make.wordpress.org/updates: WCEU Online 2020 Contributor Day update: times, registration, platforms and team video introductions

Maedah Batool 10:00 am on April 22, 2020
Tags: ,   

Global Marketing Team Meeting Notes April 15th, 2020

Introduction: 

These summary notes focus on key items and actions from the meeting and to assist with asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion threads and tasks on Trello after the meeting and send your updates.

The meeting discussions on the Marketing team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. can be found at:

https://wordpress.slack.com/archives/C0GKJ7TFA/p1586959272220000

Attended/Participated asynch

Meeting led by: @mikerbg

Meeting notes: @maedahbatool, @yvettesonneveld

Attended: @maedahbatool, @chaion07, @mikerbg, @timbb, @oglekler, @webcommsat, @simonasn, @harryjackson1221, @darls, @yvettesonneveld, @michelleames, @megphillips91, @mta1, @antialiasfactory, @lmurillom, @SatishPatel, @sharaz, @gkibria69, @arnelcus, @thisisyeasin @abdulwahab

Task updates

Contributor Events – Marketing Table, WCEU 2020 Online Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.

Update provided by @webcommsat

TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. card: https://trello.com/c/1KagUPpT

The WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe team is working on an online Contributor Day, to be held during the first online WCEU. This online contributor day will take place on 4 June 2020.

How can you help?

  • Onboarding new contributors – if you are an experienced contributor and can help with onboarding new people or those unfamiliar with the tools. To volunteer, please add a note to the Trello card.
  • Editing tutorial videos – Contributors with video editing skills to help us with some of the short videos/screen capture trimming to make it easier for on-boarding. @miker, @megphillips91, @yvettesonneveld, and @arnelcus offered to work on this.
  • Creating screenshots for tutorials – we have been working with WCEU and others on improving documentation to support newer contributors using the tools, E.g., Google Docs, Trello, Slack etc. We’re seeking help from individuals who can gather some specific screenshots and text specific to the Marketing onboarding.

WordPress Online Meetups

Update provided by @webcommsat

Since most in-person events are not permitted in many countries due to the public health emergency, many WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. groups now meet online. We’re working with the Community Team with marketing the WordPress Meetups, interviewing organizers and working on promotions.

Thanks to @meher and @chaion07 who have been working with @webcommsat on this during the last week, and to others who have volunteered.

How can you help?

If you would like to work on this, please contact @webcommsat

Component maintainers document

Thanks to everyone involved. @yvettesonneveld is working on the component maintainers document later this week and we will be finalizing this next week for the CoreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. Team.

ReleaseRelease A release is the distribution of the final version of an application. A software release may be either public or private and generally constitutes the initial or new generation of a new or upgraded application. A release is preceded by the distribution of alpha and then beta versions of the software. Leads Document

Thank you to all who have contributedFirst, a huge thanks to everyone who has been contributing and assisting and to @mikerbg for co-ordinating. More research and work will take place this week and feedback has been invited fromSubstantial progress was made, and we’re waiting for additional feedback from the Core Team.

#WPTranslationDay Mini Events

Update provided by @webcommsat

Trello card: https://trello.com/c/5sN6ODcf

The global WordPress Translation Day usually takes place mid May. With WCEU taking place early June, that was not possible for 2020. There is ongoing work on this event, including encouraging polyglots to work together and smaller scale events. One is this Friday for the French-speaking WordPress community. @webcommsat has been asked to support the community-wide marketing and is also representing the global WordPress Translation Day team. Thanks to @audrasjb and other team members which are co-ordinating the French-language event.

How can you help?

Staying Connected – picture mosaic

https://trello.com/c/KNOyWADa

Thanks to @webcommsat for this contributor mosaic idea and to @michellefrechette, @macgraphic and other contributors during the virtual coffee breaks this week for exploring ways to do this. The original concept was for a wall of pictures to highlight how contributors are still staying connected, reduce the sense of isolation and show that members are continuing to contribute to the global WordPress project. 

Michelle will be co-ordinating this task. She will create ‘walls’ of 16 photos with messages from contributors. 

How can you help?

  • Create a picture of you at your work station 
  • Optional: hold up a sign that says any of the following
    • Stay
    • Home
    • Healthy
    • Connected
    • Stay Home
    • Save
    • Lives
    • Save Lives
    • Stay Healthy
    • Stay Connected
    • Stop the spread
  • Please send your picture ASAP but before 29 April 2020 deadline. We will get started creating the galleries as soon as we have the first 16 images.
  • Once we have a Marketing example, we will open up the opportunity for other teams to create a similar ‘wall’.

Virtual Coffee Break

Update provided by @miker and @webcommsat

Trello card: https://trello.com/c/Ix7fNA05

What are they?

Virtual Coffee Breaks are informal virtual sessions held on web conferencing tools. They take place several times a week. If you’re on a limited bandwidth connection, or rather use video for other reasons, you can also connect with audio-only.

Marketing team members can check the latest schedule and join. 

Review

Feedback about the Virtual Coffee Break sessions amidst this global crisis of coronavirus outbreak has been incredibly positive and well-received. Some changes to times have been made to accommodate more timezones. These will be reviewed again at the end of next week.

Thanks to @webcommsat, @yvettesonneveld, @JillianSMaxwell, @timbb, @maedahbatool, @nullbyte, @Meg Phillips, and @Michelle Frechette for working to support this provision. Thanks to everyone who attended. 

How can you help?

If you’re able to help volunteer and are available regularly for one or more of the weekly time slots, and/or if you’re willing to act as the web conference provider using your Zoom Pro account, please contact @webcommsat or @JillianSMaxwell. 

Developers’ communications Q&A

Update provided by @webcommsat and @Tim Butara

Trello card: https://trello.com/c/8XKGUx3h

The working group met on 14 April 2020 and included an introduction to newer contributors on writing for the WordPress marketing, background to the project and answering questions. The group has been exploring users’ questions to developers of plugins and themes, and typical communications a developer may want to make available to help users, particularly at this time. 

Marketing team members were asked to share (from their own experience) what questions they typically have when considering or installing a pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party. The group would continue to work on this during the week and at its next meeting. New contributors with an interest in this area were invited to join (more below).

How can you help?

  • If you would like to be involved in researching and writing this guide, please contact @Tim Butara. 
  • Please add any additional comments to the document in suggestion mode using the comments boxes.
  • The next meeting of the group will be on Tuesday 21 April 2020 at 2pm UTC.

Collaboration time:

  • A collaboration time took place during the meeting on the Developers’ FAQ task. 
  • A post meeting call explored the Online Meetup marketing tasks and assisted new contributors to the project in ways they could get involved with this stream.

Other topics

Request to post more in the Slack channel and less using Direct Messages 

Update from: @yvettesonneveld

Some Team Reps have been flooded with personal messages. We understand it may be scary to add to the conversation publicly, particularly if you are new to the project. But please scroll through the Slack history. We’re really helpful and inclusive here. Please add to the conversation in the slack Channel and only use direct message for topics that have confidential elements. It may be scary at first, but we promise you it will be fun really soon. Several new contributors confirmed their positive experiences.

Proposed agenda next meeting 

  1. Opening
    • Welcome and attendance
    • Review of notes/ actions from the previous meeting
    • A special welcome to new attendees
    • Quick peek into our daily lives
  2. Updates and actions on working groups from last week
    • Trello and preparation for WCEU Contributor Day 2020
    • Virtual Coffee Break sessions and #WPRecipeShare
    • Online WordPress Meetups
    • Staying Connected Photo Wall 
  3. Collaboration time
    • Online WordPress Meetups and Developers’ FAQs
  4. New Business

If you would like to suggest something for the agenda for this week’s meeting, please contact @yvettesonneveld on Slack.

Timi Wahalahti 7:14 am on April 15, 2020
Tags: ,   

X-post: WordCamp Europe 2020 Contributor Day Update

X-comment from +make.wordpress.org/updates: Comment on WordCamp Europe 2020 Contributor Day Update

Yvette Sonneveld 9:48 am on March 25, 2020
Tags: , RemoteWorkMotivation, StayAtHomeChallenge, WPStayatHomeChallenge   

Global Marketing Team Meeting Notes – March 18th, 2020

Introduction 

These summary notes focus on key items and actions from the meeting and to assist with asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion threads and tasks on Trello after the meeting and send your updates.

Find the original meeting discussions on the Global WordPress Slack in the #marketing channel starting at this timestamp.

Attended/Participated Asynch

Meeting led by: @yvettesonneveld
Meeting notes: @yvettesonneveld, @webcommsat

Attended: @mikerbg, @carike, @chaion07, @timbb, @antialiasfactory, @oglekler, @webcommsat, @nullbyte, @megphillips91, @lmurillom, @Gtarafdarr, @mta1, @darls, @abdulwahab610, @maedahbatool, @harryjackson1221, @sharaz, @gkibria69 

@maedahbatool, @harryjackson1221, @darls, @megphillips91, @webcommsat, @yvettesonneveld, @antialiasfactory, @passoniate, @chaion07, @fayazgabol, @kashifgabol, @JillianSMaxwell, @oglekler, @nullbyte, @pmbaldha, @sharaz, @gkibria69, @abdulwahab610, @artisticasad, @larrisa

WordPress Celebrations/Successes of Past Week in the Marketing Team 

General

Update provided by: @webcommsat

Updates

  • Lot of informal, positive work by people to help their local communities during the current global situation.

Coronavirus/ COVID-19 Related Updates

Promotion of key public health info

Update provided by: @webcommsat

@webcommsat asked for input on how the marketing team can help the WordPress community during the coronavirus (COVID-19) outbreak. Some ideas were:

  • posting daily motivational / mental healthcare-related tweets
  • focusing on what will not be affected by COVID-19
  • posting regular content and information that can connect with the community
  • inviting motivational speakers, mental healthcare providers and business coaches for online meetups to share ideas and best practices for mindset, mental health and keeping your business healthy
  • curating and sharing (on social) playlists of WordPress.tv videos: on work-life balance, staying healthy, mindfulness, improving your blog;
  • hosting weekly Twitter chats with a special hashtag – we could get a lot of engagement that way
  • collecting and sharing tips and experience of companies with remote workers and useful tools
  • sharing fun things/ innovative ways of working from home with a campaign hashtag
  • avoiding the accidental spread of fear by what we produce by focusing on positive things and solutions
  • reminding people they are part of a global community to reduce feeling alone if they are restricted from going out or if they’re unwell
  • organizing a meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. where a cross-functional group of community members can help people who have been hurt financially by covid-19 create or improve their digital marketing and/or create a digital revenue stream.
  • some hashtag suggestions were: #RemoteWorkMotivation, #StayAtHomeChallenge, #WPStayatHomeChallenge
    sharing a series of info and tips on ways to keep the Meetup momentum going but now online
  • creating and publishing short videos or words from local organizers to share their stories on how they are working and contributing through the stay at home advice period

Virtual coffee break

Update provided by: @webcommsat

There seems a strong interest in regular virtual coffee breaks during the week to help counter some of the change in working environments or isolation being faced by many of our team members globally due to the coronavirus outbreak. 

Ideas: have one or two regular time slots which members could join in the SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel or to an audio link and be able to share conversations with others. @webcommsat thanked everyone for sharing ideas , both in the channel, in other channels and by sending private messages. It was felt to be vital to protect people’s privacy/ work confidential backgrounds etc, and a group of contributors will continue to gather feedback and run some initial sessions before rolling out a set of dates.

How can you help?

If you’re able to help facilitate this and have availability for a slot or can provide a pro account video link, contact @webcommsat. To save bandwidth, attendees can decide to just use audio.

Some contributor generated ideas included:

  • scheduling two slots a week to cover different time zones. 
  • recruiting contributors to host these meetups.
  • find contributors who are willing to use Zoom Pro account to host longer meetups. For shorter coffee breaks the standard 40 minutes would do.
  • schedule meetups focused on particular marketing topics.
  • recommend people with lower bandwidths and people who would prefer to not have video displayed to sign in using audio only. 
  • Both Zoom, a video conferencing tool and Discord, an app for text messaging, voice and video chat were mentioned as viable options

Contributor events and onboarding documents

The Community Team continues to do an inspiring job of supporting WordCamps with all the follow-ups involved. Also, they have published an overview of the latest changes to WordCamps. Our thoughts go out to the WordPress events which are having to postpone or cancel.

Thank you to everyone who has helped, volunteered to do more or offered their contributor story for WCEU. We will continue to work with and support the WCEU team. Also, WCEU contributors alongside marketing team members are working on next steps for documentation to help onboard new contributors.

Lastly, WCEU contributors and marketing team contributors will work on publishing the contributor stories that resulted from the Call for Contributor Stories as published on the WCEU website

How can you help?

  • We’re in need of contributors with a journalistic background who can help with editing and publishing these contributor stories. Contact @webcomsat (@abhanonstopnewsuk on Slack) if you’re interested in helping out.

Collaboration

Task: Crisis communication for pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party and theme developers

Update provided by: @webcommsat

A team is working on this and will be organizing a meeting to look at scenarios later this week. The purpose is to to prepare a document explaining types of scenarios developers may need to consider in terms of communications with their audiences

How can you help?

If you’re interested in working on this and able to take part in a zoom meeting, please reach out to @webcommsat (@abhanonstopnewsuk on Slack) if you haven’t done so yet, and you will receive a Doodle Poll link to help schedule a meeting.

What else can you do to help the Global WordPress Marketing Team

We are lucky to have a lot of interest in contributing to marketing from both team members and other teams. We do want to encourage active and long term contributing to the team. If you are unsure of how to get started or want the next task to get involved with, please reach out to the team reps or ask in our new contributors’ thread in our weekly meetings. It would be wonderful to increase the number of active contributors and continue to develop opportunities for team collaboration. We particularly need help with a number of tasks. Here are a few:

  • our video marketing resources
  • subtitling of key videos
  • contributor story interviewers and write-ups
  • showcase
  • content marketing proposal
  • language buddies
  • onboarding documents

Come and get involved. Let’s make the WordPress, open-source project even more amazing.

Proposed agenda next meeting 

Our next Global WordPress Marketing Team chat will take place in the Global WordPress Slack #Marketing channel on Wednesday March 25th at 15:00 UTC

  1. Opening
    • Welcome
    • Attendance
    • Quick peek into our daily lives
    • Celebrations
  2. Task updates
    • Contributor events
    • Virtual coffee breaks
    • Online WPMeetup Marketing
  3. Collaboration time
    • tba
  4. New business
  5. Upcoming workgroup meetings
Yvette Sonneveld 9:51 pm on March 16, 2020  

Global Marketing Team Meeting Notes March 11th, 2020

Introduction: 

These summary notes focus on key items and actions from the meeting and to assist with asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion threads and tasks on Trello after the meeting and send your updates.

The meeting discussions on the Marketing team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. can be found at: https://wordpress.slack.com/archives/C0GKJ7TFA/p1583334051185200 

Attended/Participated Asynch

Meeting led by: @yvettesonneveld, @webcommsat, @harryjackson1221

Meeting notes: @maedahbatool

Attended: @maedahbatool, @harryjackson1221, @darls, @megphillips91, @webcommsat, @yvettesonneveld, @antialiasfactory, @passoniate, @chaion07, @fayazgabol, @kashifgabol, @JillianSMaxwell, @oglekler, @nullbyte, @pmbaldha, @sharaz, @gkibria69, @abdulwahab610, @artisticasad, @larrisa

WordPress Celebrations/Successes of Past Week in the Marketing Team 

Task: People of WordPress

Update provided by: @yvettesonneveld

Article link: https://wordpress.org/news/2020/03/people-of-wordpress-mary-job/

Updates

  • Last Friday, the People of WordPress team published another feature, this time on Mary Job, one of the projects’ long time contributors.
  • We would really appreciate it if you could help us distribute this content by posting about it on social media or mentioning it in owned media.
  • Huge props to @webcommsat, @topher1kenobe, @chanthaboune, @maryojob, and @yvettesonneveld for getting this piece shipped.
  • The next story will feature Mario Peshev. The task lead will create a card on the People of WordPress board.

Task Updates

Task: Component Maintainers Post on WordPress Marketing

TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. card: https://trello.com/c/H6sis4Az/320-component-maintainers-post

Update provided by: @JillianSMaxwell

Draft component maintainers post

Updates and actions

  • First of all, we’d like to thank all those who provided feedback on the initial post. We have gone through the feedback and created a new draft within the same document title “Second Review Draft”.
  • There are a few technical questions that @francina is working with the coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. to answer. Once we have the appropriate feedback we will releaseRelease A release is the distribution of the final version of an application. A software release may be either public or private and generally constitutes the initial or new generation of a new or upgraded application. A release is preceded by the distribution of alpha and then beta versions of the software. the draft for another review with marketing. 

Call for Help!

  • We would love to have anyone on-board who would like to participate in the 2nd round of edits.
  • We are looking for component maintainers to highlight the component maintainers’ handbook post. Likewise, we would love to interview a current component maintainer as well for better reference.

Task: Content Marketing Strategy

Task lead: @megphillips91

Trello card: https://trello.com/b/0ZCUIw4V/2020-content-marketing 

Updates

  • We hit a bit of an unexpected stall this past week, because the task team were not able to have the planned working session. Once this working session has taken place we will come back to the team on any items where we need help.
  • When things are sorted, we will post on the marketing channel so others can attend and pitch in.

Task: Contributor Events

Update provided by: @webcommsat

Updates

  • We have been updating slack with the postponement or cancellation information for WordCamps and contributor events. You can find a thread to the earlier message about this at: https://wordpress.slack.com/archives/C0GKJ7TFA/p1583915445313500
  • Also, the Community team published a new recommendation today. The long and short of it: if there is any evidence of Covid-19 in your area, postpone the event and consider offering a virtual event.
  • You can read the detailed post here.

Task: Release Leads Post for the Core Team

Update provided by: @miker

Updates

  • Mike is working on the release leads post for the Core team. He will add an update in the coming week.
  • Indeed it will be a great task for our tech-based members too.

Task: Video, Audio, and Lighting Tips for WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Interviews

Update provided by: @webcommsat

Trello link: https://trello.com/c/5Y0pAgJM/235-blog-video-audio-and-lighting-tips-for-wordcamp-interviews

Updates

  • A collaboration exercise is planned on this for a future meeting.
  • Thanks to @Leo Mindel for his ongoing assistance with this.
  • This is now in the final review stage.
  • If you have any further comments, please add a note to the Trello card.
  • You’ll find the working document here: https://docs.google.com/document/d/14N1MMLUnNkRh4jU1JIXNldxUWZX1D7A51ovatt917Xk
  • Moreover, please make sure you’re logged in so your name shows when commenting. That will help us find out who contributed and give you proper attribution.

Task: Contributing to WP Marketing

Update provided by: @webcommsat

Updates

We are lucky to have a lot of interest in contributing to marketing from both team members and other teams. We do want to encourage active and long term contributing to the team. If you are unsure of how to get started or want the next task to get involved with, please reach out to the team reps or ask in our new contributors’ thread in our weekly meetings. It would be wonderful to increase the number of active contributors and continue to develop opportunities for team collaboration. We particularly need help with a number of tasks. Here are a few:

  • our video marketing resources
  • subtitling of key videos
  • contributor story interviewers and write-ups
  • showcase
  • content marketing proposal
  • language buddies
  • onboarding documents

Come and get involved. Let’s make the WordPress, open-source project even more amazing.

Proposed agenda next meeting 

  1. Opening
    • Welcome
    • Attendance
    • Quick peek into our daily lives
    • Celebrations
  2. Task updates
    • Contributor events
    • Virtual coffee breaks
    • Online WPMeetup Marketing
  3. Collaboration time
    • tba
  4. New business
  5. Upcoming workgroup meetings

If you would like to suggest something for the agenda for this week’s meeting, please contact @yvettesonneveld on Slack.

Milana Cap 9:57 am on March 16, 2020
Tags: make.wordpress.org/docs,   

X-post: Documentation License

X-comment from +make.wordpress.org/docs: Comment on Documentation License

Yvette Sonneveld 10:49 am on March 9, 2020  

Global Marketing Team Meeting Notes March 04th, 2020

Introduction: 

These summary notes focus on key items and actions from the meeting and to assist with asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion threads and tasks on Trello after the meeting and send your updates.

The meeting discussions on the Marketing team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. can be found at: https://wordpress.slack.com/archives/C0GKJ7TFA/p1583334051185200 

Attended/Participated Asynch

Meeting led by: @yvettesonneveld 

Meeting notes: @JillianSMaxwell @webcommsat @yvettesonneveld

Attended: @pmbaldha, @nullbyte, @mikerbg, @timbb, @webcommsat, @darls, @chaion07, @antialiasfactory, @megphillips91, @oglekler, @fitehal, @JillianSMaxwell, @sharaz, @fayazgabol, @burhandodhy, @harryjackson1221, @mta1, @lmurillom, @abdulwahab610

New Contributors: @SatishPatel, @chaion07, @burhandodhy

WordPress Celebrations/Successes of Past Week in the Marketing Team 

  1. Update from @webcommsat. Lots of work has continued again this week on helping move tasks forward and liaising with other teams. Thanks to everyone who has responded or offered to help new contributors.

Daylight Savings – Meeting Time Planning

  1. We will be meeting at 3:00 PM (15:00) PM UTC ( Wednesday 15:00 UTC )until 29 March 2020
  2. The meeting will move to 2:00 PM (14:00) UTC (Wednesday 14:00 UTC ) after 29 March 2020

Please note: That means if the area you live in changes to daylight savings time on a different date than March 29th of 2020, or does not change at all, meeting times may change twice for you over the next few weeks. We will try to post reminders in the channel regularly.

Open Items from Last Week

Link to Prior Week’s Meeting Notes: 

  1. WCEU contributor stories: Please submit your WCEU contributor story. This is a great opportunity to be showcased. If you haven’t been to WCEU before, we will be opening a wider call for contributor stories after this current promotion.
    1. Submit stories here: https://2020.europe.wordcamp.org/2020/02/15/call-for-contributor-stories/ 
    2. Deadline for submissions on the WCEU form: 10 March 2020
    3. TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. Card:  https://trello.com/c/0Th9Mlhy 

Task Updates

Task: Forthcoming Contributor days/events 

Task lead for: @webcommsat

Update provided by: @webcommsat

Update: 

  1. WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Geneva has been postponed until later this year. We will continue to work with the camp on plans for Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.. Our thoughts are with the organizers.
  2. WordCamp Washington DC and its Contributor Day (29 March 2020) have been postponed. Sending our thoughts to the organizing team and all who would have been involved in the event.
  3. WordCamp Antwerp Contributor Day – we are in contact with the camp to have available three tasks for those interested in contributing to marketing. Please add yourself to the card if you will be attending or can help with the translation of some of the instructions for tasks. 
  4. WordCamp Retreat in April has been postponed to 2021 – We send our thoughts to the organizers. 
  5. WordCamp Malaga. We have sent a follow up to the organizer’s team
  6. Virtual WordCamp Asia MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. 
  7. WordCamp Europe – Porto, Portugal 
    Planning continues. Once tickets are available later in March, please either add yourself to the card if you will be attending the Marketing table this CD or wanting to work on tasks during the conference days. 
  8. WordCamp Las Palmas Gran Canaria 

Next steps for the task: 

  1. Each of the WordCamps that are scheduled to have contributor events in the coming months have a card on Trello. If you are likely to be able to help with materials, be a language buddy, or just be attending and like to work on marketing tasks at these events, please either add a note to the card or contact me on Slack. We appreciate that not everyone is comfortable with having attendance at an event listed on a searchable website. 

Task: Crisis / Urgent Communication for WordPress Developers 

Task lead for: @webcommsat

Update provided by: @webcommsat

Update: We had a very useful task meeting on scenarios and the feedback from pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party and theme developers/ creators on our related cards. Thanks to @mta1 and we will report back on this in more detail next week.

Next steps for the task: If anyone else has plugin or theme developer background and can help with the scenarios and communications messages, please let us know.

  • @pmbaldha and @nullbyte volunteered to assist. More discussion to take place next week.
  • there are additional opportunities for contribution available.

Task: Content Strategy Charter Proposal 

Task lead for: @megphillips91

Update provided by: @megphillips91

Update: 

  1. We moved along this past week by working a bit on the charter document proposed by @mikerbg. This was an amazing working effort. It sought to pull together the scope and goals of the project. We have some points for the collaboration time which we would like to get the larger group’s input on today.

Next steps for the task: 

  1. Join us this next week as we get together as a smaller working group to finalize our work on this proposed charter document
    1. Doodle for the meeting: https://doodle.com/poll/67pb7adyg99tse6n 
    2. Action: @megphillips91. To put the confirmed meeting time in Slack in UTC to enable as many contributors as possible to have notice and provide the details for the notes which are published on Monday. 

Task: ReleaseRelease A release is the distribution of the final version of an application. A software release may be either public or private and generally constitutes the initial or new generation of a new or upgraded application. A release is preceded by the distribution of alpha and then beta versions of the software. focus leads description page on Make WordPress CoreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. 

Task lead for: @mikerbg

Update provided by: @mikerbg

Trello card: https://trello.com/c/sF3yYRqM/321-release-focus-leads-description-page 

Update: 

  • Mike working on a draft document to start a collaboration on this.

Task: Component maintainers post 

Task lead for: @JillianSMaxwell

Update provided by: @mikerbg, @webcommsat, @JillianSmaxwell 

Trello card: https://trello.com/c/H6sis4Az/320-component-maintainers-post 

Update: 

  • First draft completed and reviewed by @mikerbg, @webcommsat, @francina  
  • The document will be ready for a second marketing team review this week. More on this task in the collaboration section below.

Collaboration

Task: Content Strategy Charter Proposal 

Update provided by: @megphillips91

Request: Please help us on work on the language in the current Charter Proposal https://docs.google.com/document/d/1lD-cGs8prfj46OLu1KfhGcppyLQ_i7D3ggLwHe6II-o/edit?usp=sharing 

  • During the collaboration on this document, @yvettesonneveld highlighted once more that the more voices we can add to this project, the more value it will offer. She recommended to be intentional in seeking the win-win across teams rather than outlining non-negotiables. If you have some time available, please share your thoughts in the document in suggestion mode. Particularly if you have experience with persuading large, diverse groups

Task: Component Maintainers post

Update provided by: @webcommsat, @JillianSmaxwell  

Request: 

  1. Component Maintainers/Core ContributorsCore Contributors Core contributors are those who have worked on a release of WordPress, by creating the functions or finding and patching bugs. These contributions are done through Trac. https://core.trac.wordpress.org.: Do we have any Component Maintainers or core contributors used to working with components in the marketing channel? If so, we would like your help and be able to capture the things that you particularly enjoy about the role to enthuse others. We may also be able to use some of this as quotes in a promotion post in marketing to be scheduled in the future, which would link to the updated page in Core.
  2. Second round editing help: Please add yourself to the Trello card if you have specialist knowledge of this area or reply to the thread in the meeting to @JillianSMaxwell if you are available to assist with technical queries / helping non-specialists understand the post/work of these maintainers.

Next Meeting

Wednesday 11 March 2020, 15:00 UTC, in the Marketing Channel Slack. Thank you to everyone who has joined, attended and updated the meeting, or contributed asynchronously in the last few days.

Proposed agenda next meeting 

  1. Opening
    • Welcome and attendance
    • Review of notes/ actions from the previous meeting
    • A special welcome to new attendees
    • Celebration time (let’s celebrate our WordPress Marketing accomplishment!)
  2. Task lead updates including
  3. Collaboration time
  4. New business

If you would like to suggest something for the agenda for this week’s meeting, please contact @yvettesonneveld on Slack.