Rocio Valdivia 2:06 pm on July 27, 2021
Tags: , in-person, ,   

Proposal: how to return to safe in-person WordCamps

DeputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. that have participated in this post: @_dorsvenabili, @angelasjin, @kcristiano, @sippis, @adityakane, @nao, @monchomad, @mpc, @sunsand187, @andreamiddleton 

Deadline for participating in the discussion: August 20th, 2021


Thank you to everyone who has participated in our many conversations about in-person events. Your input has helped to make the current guidelines for organizing in-person meetups.

This post is a proposal to discuss how the WordPress community can return to in-person WordCamps. Please read it carefully and participate in the comments by answering the questions below, thanks! 🙂

If you don’t want to read all of this post, here’s the tl;dr:

“The WordPress community team is discussing the return to in-person WordCamps, building on current guidelines for meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. (defined in this handbook page and image below) with additional guidelines described in the section below on “Proposal for further discussion”

In-person WordPress events this year so far

  • There are 752 WordPress MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups in the chapter program in 109 countries around the globe.
  • Since February 16, in-person WordPress meetups have been held in 3 countries: Taiwan, New Zealand, and Australia using the meetup safety checklist. 
  • Since the latest guidelines announced on July 9, in-person events have been organized in 6 countries: Russia, US, New Zealand, Uganda, Australia and the Netherlands

The discussion so far

Deputies agree that it seems unrealistic to immediately go back to how WordCamps were in 2019. Resetting expectations for WordCamps may be necessary, as the world has changed significantly. This is a great opportunity to rebuild the program by restarting locally, and then building back up to the levels we had in 2019. Before the pandemic, WordCamps came in different sizes and scales. As a reminder, the Community Team considers the “minimum viable productMinimum Viable Product "A minimum viable product (MVP) is a product with just enough features to satisfy early customers, and to provide feedback for future product development." - WikiPedia” for a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. to be at least 50 people, in a room, for one day, talking about WordPress.

Additionally, the normal WordCamp application process requires that there be an active local community in place.  As the community has faced many changes this year, Deputies are thinking about how to handle this requirement. One possibility could  be more flexibility with WordCamp applications, allowing communities that had a meetup pre-COVID to host a WordCamp, even if they weren’t as active in the last year, to help build excitement and restart community activity again.

The deputies also agreed that organizers are encouraged to  experiment with format, content, and more! This is an excellent opportunity to innovate on WordCamps.

Proposal for Further Discussion

This is all new territory for the Community Team, and the input from the WordPress community is invaluable. At this time, the team is putting up for discussion a proposal for in-person WordCamps. Here are some ideas for discussion:

  • To organize an in-person WordCamp, the general guidelines would be the same ones approved for in-person meetups (you can read them fully detailed in the handbook’s page: “2021: Returning to in-person meetups”). 
  • Revise the guideline to allow all communities that had an active meetup before the pandemic host an initial WordCamp, even if the community wasn’t as active in the past year, to help re-energize the community. This new guideline would only apply to the first WordCamp back. Brand new communities would be directed to organize meetups instead of a WordCamp right away.
  • Financial: WordCamps in this transition period will need to be prepared to cover 100% of their expenses in order to happen. For greater context, the Global Sponsorship Program 2021 currently doesn’t include WordCamps, and the team currently does not have expectations set for the future of the Global Sponsorship program.
  • Venue: Venue fee should be fully refundable or should be able to be moved to a later date without penalty. 
  • Food: No buffets. If food is provided, it will be in individual portions (like box lunches).
  • Capacity: Limit in-person attendance or seating capacity to allow for physical distancing, or host smaller events in larger spaces, based on your local/regional health guidelines.
  • AccessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility)/inclusion: Sessions should be uploaded to wordpress.tv and to be livestreamed when financially possible.
  • Mandatory registration, so attendees can be contacted in case of exposure.
  • Enable refunds for in-person WordCamp tickets, as many folks attending WordCamps could back out at the last minute due to potential issues. 
  • COVID-19 measures: masks, hand-sanitizer, etc., deferring to the guidance of the relevant local government.
  • Innovation: Organizers can try new event formats, for example: deliver WordCamp content entirely online, followed by an in-person social gathering/activities, outdoors sessions/activities, etc.

Additionally, the deputies proposed creating a standard operation process of handling COVID-related issues to further support organizers.

Please share your feedback!

It would be great to get some feedback on this proposal, specifically in the following areas:

  1. What do you think about the proposal? 
  2. Is there anything that you’re missing or that you’d change? Why?
  3. Are there any ideas listed above that you’d include as guidelines for in-person WordCamps in this transition period?
  4. What could the Community Team do to assist with easier and/or inexpensive WordCamp events?

Deadline: August 20th, 2021
**** Edited on Aug 16, 2021 for adding the deadline above.****

#community-team, #in-person, #proposal, #wordcamps

Hugh Lashbrooke 10:24 am on December 1, 2020  

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Timi Wahalahti 5:34 am on August 19, 2021
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Community Team Meeting Agenda for 2021-08-19

The Community Team bi-weekly meeting is happening today. The meeting is meant for all contributors on the team and everyone who is interested in taking part in some of the things our team does. Feel free to join us, even if you are not currently active in the team!

Asia-Pacific / EMEA friendly meeting: 2021-08-19 12:00
Americas friendly meeting: 2021-08-19 21:00

Below is a preliminary agenda for the meeting. If you wish to add things you’d like bring to into discussion, comment below or reach out to team reps @sippis or @kcristiano. It does not need to be a blog post yet, the topic can be discussed during the meeting nevertheless. We use the same agenda for both meetings.

DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. / MentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. / Contributor check-ins

What have you been doing and how is it going? What you got accomplished after the last meeting? Are there any blockers? Can other team members help you in some way?

Tuesday Trainings:

Announcements, Invites, and Workshops

Proposals:

Open floor

Opportunity to bring things into discussions that weren’t on the meeting agenda and if anyone has something they would like to share with the team. If you have a topic in mind before the meeting, please add it into the comments of this post.

Hope to see you on Thursday, either on Asia-Pacific / EMEA or Americas friendly version of the meeting!

#meeting-agenda, #team-chat, #team-meeting

Timi Wahalahti 7:44 pm on August 17, 2021
Tags:   

Tuesday Trainings: Why no one gets paid for organizing WordPress events?

Did you know that the almost 800 WordPress MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups and (in the pre-pandemic world) a few hundred WordCamps are all organised on a fully voluntary basis?

That means organisers are committing to use their own time to make the events happen. That’s a huge amount of hours contributed to our WordPress Community and project every year!

Quick math: organizing one meetup takes at least 30 minutes of preparation and the meetup itself usually lasts at least one hour. In 2019 there were over 6,000 meetup events across the world. The overly conservative estimation is that meetup organisers (who are community members just like you!) contributed at least 9,000 hours in total for making the meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. happen. To put it into context, 9,000 hours equals over a year.

Why doesn’t WordPress Community pay for organizing the events?

Clearly, that is a lot of hours of unpaid work. So why do community members choose to contribute to the project? Why doesn’t WordPress Community Support PBCWordPress Community Support WordPress Community Support PBC is a subsidiary of WordPress Foundation. It is created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. pay any compensation for that time?

One reason is that, while there aren’t financial benefits, there are other benefits to contributing that time. @andreamiddleton wrote an excellent post in 2019 on what organisers get for all their hard work. She outlined four main “gets” as: making an impact, opportunities for personal growth, learning new things, and getting support and protection from the Community team. In the comments, @davelo shared that getting friends and making connections is a very important “get” for organisers as well.

I think that post covers very well why community contributors are choosing to spend their valuable free time towards the WordPress events. Some might still ask, shouldn’t we nonetheless compensate for the time used in some way? There are few main reasons why we don’t do that.

One of the neat things about the WordPress Community team is that anyone can organize a WordPress event. Even if you don’t have any event organizing experience, that’s ok! This is a great place to get that, and community building experience. One of the main requirements of WordPress event organizers, however, is enthusiasm for bringing people together around WordPress. The Community team will help cover expenses related to event organizing, like venue costs or Zoom, but the main motivation of event organizers is community-driven, not financially driven.  

Another amazing thing about WordPress is how many people are able to build their livelihood through WordPress. Because of this, the WordPress community wants to make events as accessible to as many people as possible – this community literally changes lives! This is why WordPress meetups are free to attend and WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. ticket prices are kept intentionally low. Relying on volunteer work to help create great communities and keeping expenses as low as possible, enables the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project to have an even greater reach.

Surely someone is getting paid?!

I know, at this point you are probably thinking “I’m quite sure someone is getting paid”. And that’s partially true, but not as simple as someone might think at first. Let me explain.

The community team is very lucky to have sponsored contributors. Some of them are sponsored full time, while most are sponsored to contribute a few hours weekly or monthly. They receive their paycheck from their employers, not from WordPress Community Support PBC (sometimes referred to as “WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.”) or the WordPress FoundationWordPress Foundation The WordPress Foundation is a charitable organization founded by Matt Mullenweg to further the mission of the WordPress open source project: to democratize publishing through Open Source, GPL software. Find more on wordpressfoundation.org.. Companies are donating their talents time as part of the Five for the Future initiative.

The majority of the work of sponsored contributors is supporting our local communities and volunteer organisers to make the best out of their community, doing administrative work to keep things running and money flowing as well as facilitating conversations between volunteer contributors. Sometimes sponsored contributors do help to organise events, from local meetups to flagship WordCamps. To put it in a nutshell, sponsored contributors are supporting the communities when needed and crunching mundane tasks to allow local organisers to focus on benefitting their community the most.

And as always if you have any questions or topics you’d like to see addressed in this space let us know in the comments or by emailing support@wordcamp

Thanks to @angelasjin who helped with this post.

#tuesdaytrainings

WordCamp.org 4:00 am on August 16, 2021
Tags:   

Weekly Updates

Hello to all our DeputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook., WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers, MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. and ask for help!

jillbinder 9:06 pm on August 12, 2021
Tags: ,   

Upcoming workshop: How to Own Your Expertise & Start Speaking at WordPress Events

This is an event for people from marginalized or underrepresented groups in WordPress in AMER & EMEA and for participants in our Allyship program who have taken the “Allyship for WordPress event organizers” workshop on August 19th, 2021.

The Diverse Speaker Training Group (#WPDiversity) invites you to join us for a workshop in a fun format: an Interactive, Transformational Watch Party! We will watch a video on Learn WordPress.

Facilitators: @onealtr and @volkswagenchick

Does the thought of speaking at one of our WordPress meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. or WordCamps intrigue you? This is a workshop for people from marginalized and underrepresented groups who are thinking about speaking at a meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. or WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more.. The focus of this hands-on session is to look at what has stopped you from speaking in the past and explore how to move past your fears, generate WordPress-related topics to give a talk on, boost your speaking confidence, and allow you to practice speaking in a safe space. At the end of the workshop, you will have a few ideas for talks that the community wants to hear!

***You do NOT have to have any experience in public speaking. This workshop is for all levels of experience.***

WordPress Meetup and WordCamp organizers: Want to foster more diverse speaker lineups for your events? Please invite your communities!

Friday, 27 August 2021
5.00PM – 6.30PM UTC / 1.00PM – 2.30PM ET / 10.00AM – 11.30AM PDT
Free

Register now

#wpdiversityworkshops

Hari Shanker R 3:29 pm on August 12, 2021
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Meetup Organizer Newsletter: August 2021

Hello friends,

Welcome to the August 2021 edition of the MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. Organizer newsletter! We have some exciting updates for you in this edition of our newsletter – read on to find out more! 

Newsletter contents:

  • Returning to safe in-person WordCamps
  • Learn.WordPress.OrgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ needs your feedback
  • Celebrate WordPress 5.8 with your Meetup Group
  • Online event updates
  • Tuesday Trainings
  • News from the WordPress world

🔙⛺️ Returning to safe in-person WordCamps

The Community Team has published a proposal to discuss how the WordPress community can return to in-person WordCamps. The proposal shares ideas on organizing small in-person events in areas that meet the in-person meetup safety checklist or with vaccination or testing freely available, following local safety guidelines with additional recommendations for organizing safe events. Please share your thoughts in the comments on that post. 

 👩‍🏫👩‍🎓Learn.WordPress.Org needs your feedback

The Training Team wishes to find what learners and potential learners would like to see in the learn.wordpress.org platform. To contribute, please fill out an anonymous survey (by August 13) OR join a short video call to share feedback.

❤️ Celebrate WordPress 5.8 with your Meetup Group

The latest and greatest WordPress release – WordPress 5.8, came out on July 20, 2021! This major releaseMajor Release A set of releases or versions having the same major version number may be collectively referred to as “X.Y” -- for example version 5.2.x to refer to versions 5.2, 5.2.1, and all other versions in the 5.2. (five dot two dot) branch of that software. Major Releases often are the introduction of new major features and functionality. offers features like blockBlock Block is the abstract term used to describe units of markup that, composed together, form the content or layout of a webpage using the WordPress editor. The idea combines concepts of what in the past may have achieved with shortcodes, custom HTML, and embed discovery into a single consistent API and user experience.-based widgets, a host of new blocks and patterns, a template editor, a duotone feature to stylize images, theme.jsonJSON JSON, or JavaScript Object Notation, is a minimal, readable format for structuring data. It is used primarily to transmit data between a server and web application, as an alternative to XML., and support for webP images, to name a few. Read more in the release post and the field guide. 

Celebrate the launch of this exciting release by organizing a local meetup for your meetup group or by generating buzz in social media. Check out this blog post on talking points for WordPress 5.8, along with the release field guide. You can also help by sharing release updates on social media using our social media pack. A slides template to adapt is also available on GitHub. 

Looking for inspiration? Several meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. are planning or have organized meetup events on WordPress 5.8. Check them out:

 🌍🎪 Online event updates

Reminder: You can organize in-person meetups for your group if your region meets guidelines in our safety checklist OR if your location has vaccinations or testing freely available – all you need to do is to fill out the safety checklist. You will find more details in our handbook. If it is not safe in your region or if you simply do not wish to organize in-person events, you can continue organizing online meetups for your group. You can make use of community Zoom accounts for your online meetups! Stay updated on online WordPress meetups worldwide by following the Marketing Team’s WordPress Meetup roundup every Monday.

Don’t miss WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. US on October 1!
One of the most exciting WordPress events – WordCamp US, is back as a single-day online event on October 1, 2021. Organizers of the event have several exciting plans in the pipeline, including networking opportunities, speaker sessions, workshops, and more. Call for speaker nominations is already open – and calls for volunteers and sponsors will be out soon. Follow the Camp website to stay updated on the latest event news.

Gear up for WordPress Translation Day Celebrations in September 2021!
The Polyglots TeamPolyglots Team Polyglots Team is a group of multilingual translators who work on translating plugins, themes, documentation, and front-facing marketing copy. https://make.wordpress.org/polyglots/teams/. is planning a month-long translation day celebration in September 2021, with two weeks of “coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. events” from September 17 to 30. The WordPress Translation Day team will announce more details on the event shortly, and you can follow all the latest updates on the Polyglots blog too. Want to participate? Join the celebrations by organizing a local Translation event for your meetup in September! 

Upcoming WordPress events 

The following WordCamps are already on the calendar. Don’t miss these events! 

Check out these WP Diversity speaker workshops for AMER/EMEA in August!
The Diverse Speaker Training group of the Community Team announced three new programs for Meetup and WordCamp organizers –  including a new Diverse Speaker Support program and an Allyship program. The team has some exciting workshops in the pipeline for August! Please share about these

🛠 Tuesday Trainings

Through Tuesday Trainings (#TuesdayTrainings), the Community Team publishes a different topic on the WordPress Community Blog to help organizers and interested community members learn various skills. Don’t forget to check out our other Tuesday Training posts this month:

🗞 News from the WordPress world

If you have any questions, Community Team deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. are available to help. Please send an email to support@wordcamp.org or join the #community-events SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel. Thanks for everything you do to grow the WordPress community. Let’s keep sharing knowledge and inspiring each other with our contributions! 

We will see you online soon!

The following people contributed to August’s Meetup newsletter: @evarlese @eidolonnight @meher and @webcommsat

#meetup-organizer-newsletter

#newsletter

jillbinder 7:42 pm on August 11, 2021
Tags:   

Recap of the Diverse Speaker Training group (#WPDiversity) on August 11, 2021

Attending: @jillbinder @ashiquzzaman @evarlese @onealtr @katiejrichards @danitto @wpfangirl @nalininonstopnewsuk @webcommsat

Start: https://wordpress.slack.com/archives/C037W5S7X/p1628701305151200

Today we talked about:

  1. How are you doing with items you are working on for us?

2. Upcoming workshop: Allyship for WordPress event organizers.

3. Upcoming workshop: How to Own Your Expertise & Start Speaking at WordPress Events AMER/EMEA with @onealtr and @volkswagenchick

4. Translations update

5. Marketing has asked if folks can help us please retweet & share:

https://twitter.com/wordcamp/status/1425449729593384963

https://www.linkedin.com/posts/make-wordpress-marketing-team_allyship-for-wordpress-event-organizers-amer-activity-6830971097387700225-CyZt

https://www.facebook.com/WordCamp/posts/302599118322870

End: https://wordpress.slack.com/archives/C037W5S7X/p1628704998225400

More details under the cut:

Continue reading →

#wpdiversity

WordCamp.org 4:00 am on August 9, 2021
Tags:   

Weekly Updates

Hello to all our DeputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook., WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers, MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. and ask for help!

Kevin Cristiano 12:01 am on August 5, 2021
Tags:   

Community Team Meeting Agenda for 2021-08-05

The Community Team bi-weekly meeting is happening this week. The meeting is meant for all contributors on the team and everyone who is interested in taking part in some of the things our team does. Feel free to join us, even if you are not currently active in the team!

Asia-Pacific / EMEA friendly meeting: 2021-08-05 12:00
Americas friendly meeting: 2021-08-05 21:00

Below is a preliminary agenda for the meeting. If you wish to add things you’d like bring to into discussion, comment below or reach out to team reps @sippis or @kcristiano. It does not need to be a blog post yet, the topic can be discussed during the meeting nevertheless. We use the same agenda for both meetings.

DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. / MentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. / Contributor check-ins

What have you been doing and how is it going? What you got accomplished after the last meeting? Are there any blockers? Can other team members help you in some way

Tuesday Trainings:

Announcement, Invite, and Document Sprint

Diversity WG Updates

Proposals:

Open floor

Opportunity to bring things into discussions that weren’t on the meeting agenda and if anyone has something they would like to share with the team. If you have a topic in mind before the meeting, please add it into the comments of this post.

Hope to see you on Thursday, either on Asia-Pacific / EMEA or Americas friendly version of the meeting!

#team-meeting
Cami Kaos 10:00 am on August 3, 2021
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Tuesday Trainings: If you deviate, communicate!

If there’s a question you’d like to see answered or a topic you’d like to see discussed, please share it in the comments or email support@wordcamp.org with the subject line Tuesday Trainings. Now onto this week’s topic.

This week’s question: What if I can’t follow through as expected?

I was talking with a colleague the other day about experiences we’ve had with people who couldn’t get done what they said they’d be able to get done in the amount of time they gave themself to do it. Not quite failing to do the thing, but certainly not doing a task in the timeline or manner that was expressed. Sometimes I can’t get something done when I say I will. Sometimes I just can’t get something done. And if my life experience has taught me anything, I’m not the only one.

And of course that can be frustrating for all involved, but there is a way to make it better. I just never had a catchy little phrase for it until I was talking with this colleague who is also a softball umpire. She said something in our conversation that I will never forget. One phrase that rang so true with me that I’m adding it to “I don’t know, but let’s find out” in its level of importance, simplicity, and usefulness. Today, I share her wisdom with you.

If you deviate, communicate.

It’s a simple statement. It’s an even simpler plan. If something isn’t going as expected, let someone involved  know. If you can’t get something done, let the stakeholders know. If you’re going to complete the project but it’s going to be late, let someone know. If something goes off track let someone know. 

We all get it. Sometimes things don’t work out as planned. There is nothing wrong with failure. There is something wrong with not communicating in the face of failure or change. Some folks are afraid to over communicate. I get that. Sometimes far too many words will just stream right out of me and before I know it I’ve said too much. That’s why this phrase resonated so much with me. Maybe it will with you too. 

Wrapping up

I said it before, but let me say it one more time, if you deviate, communicate. If you have tried and true suggestions for the best way to communicate when things go awry I’d love to see them in the comments.

And as always if you have any questions or topics you’d like to see addressed in this space let me know in the comments or by emailing support@wordcamp.org

#tuesdaytrainings

Timi Wahalahti 8:49 am on August 3, 2021
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Proposal: Updating Community Team meetings

Few weeks ago, @kcristiano, @angelasjin and I began discussing our Community Team meetings, and how they could improve to foster more discussions and connections.

The Current Challenge

In short, we believe that there are too many meetings taking place at the moment and the format of those meetings are not catering to the Community Team as well as they could. To give you a hint where the problem lies, here’s a list of current Community Team meetings (not including working groups):

  • Community Team meeting every first and third Thursdays of month. Repeated twice on the same day to cater different time zones. Takes place in #community-team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel. Meeting agenda consists mostly of going through published blog posts about current matters and important discussion.
  • Community Office HoursOffice Hours Defined times when the Global Community Team are in the #community-events Slack channel. If there is anything you would like to discuss – you do not need to inform them in advance.You are very welcome to drop into any of the Community Team Slack channels at any time. every Monday, Tuesday, Wednesday and Thursday. Takes place in #community-events Slack channel. Opportunity for community members and event organisers to ask everything from community deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook..
  • DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. Office Hours every other week on Thursdays and Fridays. Repeated twice on the same day to cater different time zones. Takes place in Zoom. No agenda, more a space for deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. to talk about their work and related challenges face to face. This is a new thing that started in 2021.

The basic problem appears to be hat there are many meetings, but attendance and engagement is low. These meetings are mostly targeted for community deputies that are deeply involved with the team, and not for event organisers. That feels a bit skewed, as the Community team’s ultimate objective is to work to benefit the greater community.

The Proposal

To make Community Team meetings more interesting, helpful, easier to approach and attend, Angela, Kevin and I would like to propose updating our meetings! Instead of the meetings listed above, the Community Team would move to the following ones:

Community Team meeting

Once a month for anyone currently involved or who wants to get involved in the Community Team. Still repeated twice on the same day to cater time zones and taking place in #community-team Slack channel.

Shorter agenda, more open floor discussion and personal updates from community members. Highlighted blog posts at the end of the meeting instead of being in limelight and taking most of the time. We will encourage discussion in these meetings and link to the discussions on the agenda posts for those who cannot attend to review.

We are also hoping to record minutes for these meetings and post that to the P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. as well. A volunteer is needed to take the minutes.  This role can rotate, one need to make a long term commitment (but we’d love it if you did).

Community Local Organiser meeting

Once a month for WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. and meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. organizers. Repeated twice on the same day to cater time zones. Taking place in #community-events Slack channel.

No formal agenda. The purpose would be to become a place where local community organisers can share how their community is doing, successes and challenges, and learn from each other. Ambition is to bring local community organisers closer to each other as well as the community team, strengthening the connections.

Deputy and MentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. Chats

Once a month for all active Deputies and MentorsMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.. Repeated twice on the same day to cater time zones. Taking place in Zoom. No formal agenda. Place for deputies and mentors to share their knowledge with each other and to talk about challenges encountered in our weekly work.

What do you think, would these new meetings make sense? Is there something that should be included in these meetings? Are some meeting types missing from the list?

Please share your thoughts and ideas by 2021-08-23 at latest.

#meetings, #team-chat, #team-meeting